Learning objectives
Prevent team errors by better team communication and coordination
Survey
Who already experienced a company "meeting time" cutting campain ?
A company "mailing number" cutting campain ?
Reading
http://en.wikipedia.org/wiki/Meeting
www.enotes.com/management-encyclopedia/meeting-management
Questions
What are your personal tips to organize productive meetings ?
What are the rules you apply in your team for productive mails exchanges within the team ?
Clues for answering
Favorite team meeting
Daily breakfast meeting (30 minutes, standing)
Friday team objectives meeting
Quarterly strategic meeting. Separate tactical points from strategic points
Favorite meeting rules
Use a decision board
Start with a cockpit briefing
Use NET meeting for 20 % of meetings
Never permit any off-subject conversations
Decide on the decision list before the meeting
Seating convention
Meeting rules on display
Favorite team mailing conventions
One subject per mail
No overweight attachment (use web links)
Fill in the subject field from a drop list
No forward for confidential mails
Only one main recipient per message
No more that 3 copies (use team billboard)
All mails should be answered within 48 hours
Use as a voting system to collect expert opinions
Indicate clearly if its « for action » or « for information »
Consider all mails as public
Limit the text to the screen
Limit the quota of flags per person (urgent, one per day; important, one per week)
Use team / project letterhead
Use templates for frequent formats
